Administrative Officer

In this post, we will be taking a look at the administrative officer job. An organization's administrative support is provided by an administrative officer, often known as an Admin Officer. They are responsible for keeping an inventory of office supplies, managing department budgets, and arranging the company's records.

Administrative Officer

The primary duties of an administrative officer are:

• Managing office supplies stock and placing orders
• Preparing regular financial and administrative reports
• Administration of company databases

Job Description Of An Administrative Officer

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails, and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Skills Required For An Administrative Officer Job

• Proven work experience as an Administrative Officer, Administrator, or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• High school diploma; additional qualifications in Office Administration are a plus

Administrative Officer

Below are some administrative officer jobs as published on our website, hubforjobs

Part-time Admin Officer – Oyeth Consult Limited

Job Description

Job Summary

• We are looking for a reliable Part-Time Admin Officer to join their team. The person will be fundamental in ensuring the smooth running of the office and providing administrative support to the business and will require a background of working with Microsoft Word and excel.

You’ll be Great if

• You are accountable for the smooth operation of the office support work and related systems
• You can follow up on payments due, maintain reconciliation of invoices, and payments made
• You can record and reconcile inventory, deliveries, shipments, and invoice payment
• You are highly organized, genuinely resourceful, and resilient
• You can respond to clients' inquiries and complaints
• You can control and manage stock and handle the dispatch of documents
• You are passionate about doing your job diligently and delivering outstanding output
• You can perform any other task as may be assigned by the manager

The Person

• Minimum of SSCE or its equivalent
• At least 1+ year experience working in a related role
• Between 18 years – 25 years
• PC literate with good Microsoft Excel skills
• Hardworking and trustworthy
• Be Yourself!

Skills Required:

• Resourceful with excellent interpersonal skills
• Excellent attention to details
• Good work ethic with good customer service skills
• Flexibility, problem-solving with the ability to multi-task

What’s on Offer

• Salary range: N20,000 – N40,000 per month depending on years of experience
• The part-time role, hybrid with flexible hours
• The work duration is 3 days per week and the applicant will be allowed to work remotely

To apply for this job, CLICK HERE

Administrative and Grant Specialist – National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP)

Job Description

Responsibilities

• Coordinates manage and lead grant development teams of key internal and external stakeholders that may include our program.
• Support the BO to ensure that all award and NOA terms and conditions are met.
• Develop a tracker to keep a tab on actions pending and resolved throughout the grant.
• Support the BO toward ensuring that all obligations and timelines for reports are met.
• Assist the BO in the preparation of grant-related reports for submission to USG.
• Periodically prepare the grant performance reports for submission to the BO and PI
• Support capacity-building training of staff on grant management procedures and USG regulations.
• Assist in editing sections of grant proposals such as budget narratives, and personnel description sections.
• Gather supporting material for grant proposals such as (but not limited to) job descriptions, resumes, maps, organizational charts, bibliographies, tables of contents, budgets, and other forms.
• Maintain the necessary records, files, reports, databases, and resource material pertinent to grants office activities to ensure effective N-SHIP operation and compliance with government and donor regulations
• Participates in meetings and assists in strategic planning and provides guidance and instructions on Federal and CDC/PEPFAR regulations, policies, and procedures to PMT and recommends procurement and financing alternatives vis-à-vis appropriate instrument type to achieve N-SHIP goals.
• Develops and maintains a grant management system for funded grants that includes report due dates, budget adherence, the impact of grants, and any other grant requirements.
• Continually promotes grant opportunities and provides professional development and grant training for staff.
• Perform other duties as assigned.

Qualifications & Skills

• Bachelor’s Degree in Social Sciences, Health Science, Business Administration, Public Administration, Finance, or a relevant field.
• Minimum of 5 years of experience related to grant development, grant opportunity searches, and grant writing experience including Federal, State, and Private Sources.
• Experience in grant management especially USG funded grant is an added advantage
• Possession of accounting certification from a professional body is an added advantage.
• Knowledgeable of funding sources, compliance issues, and legal and fiscal policies of funding sources and appropriate government agencies;
• Ability to work independently, under pressure, and meet deadlines;
• Knowledge of and demonstrated proficiency in the use of modern office software
• Demonstrated advanced level competencies using spreadsheets; experience in grant program planning and analysis; ability to communicate effectively, both orally and in writing; ability
• Excellent interpersonal skills
• Ability to organize, prioritize and manage multiple projects independently, often with tight deadlines.
• Ability to work successfully in a multicultural environment

Deliverables:

• The key deliverable of the consultancy is to facilitate and monitor the progress of training and organizational
• Quarterly update on grant writing
• Monthly update and accountability of the developed and approved grant chart

Contracting & Accountability:

• The officer will be accountable to the National Coordinator reporting directly to the National Coordinator through the head Programme Development and Administrative unit

Remuneration

S/he will be paid competitive fees for the agreed duration based on qualification and experience.

To apply for this job, CLICK HERE

Administrative Services Officer – Hobark International Limited (HIL)

Job Description

• Exhibit a high level of safety behavior, which complies with SCIN policy, the first point of contact for telephone calls, face-to-face inquiries, and all other correspondences from internal staff, external organizations, and the general public.
• Proper management of the manager’s calendar, meeting bookings, and appointments.
• Arranging meetings including booking venue, arranging room layout, notifying participants, collating and issuing agenda, minute taking, minutes circulation, and chasing any necessary follow-up action.
• Collating and safeguarding highly confidential information.
• Proper understanding of various stakeholders and their importance to the manager, thus ensuring better management of the manager’s calendar.
• Manage and resolve conflicting demands from stakeholders where necessary
• Setting up reminders on the Manager’s calendar and physically prompting him on meetings or appointments that he needs to attend.
• Preparing reports(correspondences, statistical documents, financial data, and other relevant presentations) with a high level of accuracy.
• Preparing travel, transport, and accommodation logistics where necessary.
• Efficient filing and management of the database.
• Manage mail system by following up on correspondences at the request of the manager.
• Maintain a high level of professionalism and absolute confidentiality in all matters.
• Carry out all Secretarial tasks as assigned by the manager. 
• Booking of Patients' appointments with the GP Doctor.
• Contacting Patients before they appointed GP Doctors.
• Data Processing.  
• Financial Management.

Requirements

• A Degree or HND in Social Sciences, Basic and Applied Sciences, Administration, LLB, or its equivalent
• Minimum of 10 years post-qualification experience, preferably in a multinational company with stringent business ethics.
• Completed the mandatory NYSC or properly exempted with proof.
• A Master of Business Administration, or MBA is a necessity.
• Excellent knowledge of Microsoft Office Suites.
• Excellent knowledge of the SAP system to manage the requisition-to-pay (RTP) process.
• Excellent knowledge of data privacy and information security.
• Strong leadership quality with the ability to inspire others to achieve set objectives.
• Administrative experience in Business Management.
• Composed and organized Analytical & imaginative skills judgment vision.
• Excellent problems solving skills. 
• Excellent communication skills.
• Technical Report Writing abilities.
• Demonstrates Professional Mastery.

To apply for this job, CLICK HERE

Senior Finance & Administrative Officer – Achieving Health Nigeria Initiative (AHNi)

Job Description

Responsibilities

• The successful candidate will be responsible for accounting and finance and the overall administration of the Project, ensuring compliance with the contractual requirements of the project to provide professional accountancy services consistent with generally accepted accounting principles.
• Ensure that financial management and office administration policies and procedures in finance are consistent with those of AHNi and donors.
• Implement accounting and fiscal control procedures to comply with AHNi and donor policies and procedures. Develop and review operational budgets.
• Provide oversight of pipeline expenditure projections, manage and review financial functions (check requests, wire transfers, and journal entries), and provide direction, oversight, and interpretation of accounting policies and procedures that guide the day-to-day operations of the project.

Minimum Recruitment Standards

• BS/BA Degree in Accounting, Finance, and Business Administration or its recognized equivalent with 7 – 9 years of relevant experience.
• Or MS/MA Degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience.
• Minimum of 3 years of supervisory experience in office management and administration.
• CPA, ACA, ICAN, CIMA, CFE, or any other relevant professional qualification is required.
• Experience in managing financial records of donor-funded organizations and familiarity with donor and local contractual procedures is an advantage.

To apply for this job, CLICK HERE

For more administrative officer jobs, CLICK HERE

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