How To Decline An Interview

By Olatunji Franklyn
Interview
November 15, 2022
0 Comments

You might discover that, after submitting your application, the job no longer appears like a suitable fit. Interviewing for a job you're not actually interested in is not worth your time or the employer's. The possibility that the employer might open up a position that would be a better fit is one potential exception. It's crucial to gently decline a job interview if you are contacted about setting up one for a position in which you are no longer interested. In this article, we will be taking a look at how to decline an interview in a professional manner.

Top reasons you might want to decline an interview

It's possible that after doing additional research on the job or the organization, you found that your objectives don't align with the mission or culture of the latter.

You might have planned on relocating but then changed your mind.

You might not have been qualified for the post you applied for, and since then, you have received an offer for one that is more suitable.

It's possible that you've already received and accepted a job offer.

You might no longer be available for the required work schedule due to a change in your schedule.

You might have made the decision to remain in your current position, if not permanently.

How To Decline An Interview

Here's a guide to how to professionally decline an interview in a way that benefits both parties:

Be sure you no longer need the job

There are a number of factors that could make someone decline an interview opportunity. Whatever the case, be sure your excuse is sound before writing your letter of apology. You cannot reverse this choice without losing credibility.

Be Polite

Even if this particular role doesn't interest you right now, you might want to be considered for other chances with the organization in the future. To keep up a good relationship, make sure your communication is kind and professional.

Keep your decline response vague

Simple, truthful, and succinct should describe your response. It is not required to give any specific justification for declining the interview. Citing a reason could be interpreted as being impolite or inconsiderate, which would damage your reputation and any future employment opportunities with the company. Additionally, it could drag on needlessly and lead to you disclosing negative information. The only exception would be if you chose to accept a job offer from another business; in that case, you may mention it as the rationale behind your choice.

Be prompt in response

Though you should take the time to be sure about your decision, it's important that you let the hiring manager know as soon as possible. Be respectful of their time, as well as the opportunities of the other job candidates. Your withdrawal will result in an opportunity for someone else who is interested in the position.

You can refer another suitable qualified candidate if you know any

By suggesting a different qualified applicant for the position, you can demonstrate your initiative and concern for the business. If you have someone in mind, make sure to talk to them in advance about the position to make sure they are enthusiastic about the chance. In your email, you can provide their name and contact information.

Message template for declining a job interview

SUBJECT: Invitation to Interview for [position]

Dear [Company Contact],

Thank you so much for considering me for your [job title] position with [Company Name]. However, I regret that I will have to withdraw my application at this time.

I appreciate the opportunity. Thank you for your time and consideration.

Sincerely,

[First and Last Name]

[Email]

[Phone number]

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