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Responsibilities

Administrative Duties:

Oversee the administrative operations for the group of organizations, ensuring consistency and efficiency across all entities.
Coordinate and manage office operations, facilities, and travel arrangements for staff and clients.
Coordinate logistics for meetings, events, and internal group activities.
Attend meetings at client site when required.
Provide direct front-desk customer assistance, including directing inquiries, offering information, and resolving customer complaints and queries.
Manage the documentation process, including the preparation of memos, letters, bids documentation, and other official correspondence.
Serve as the primary contact point for government and community relations, ensuring smooth communication and addressing relevant concerns.
Support the renewal process for corporate and government licenses to ensure compliance with local and national regulations.
Ensure that all administrative processes align with the Nigerian Oil and Gas Industry Content Development (NOGICD) Act and other relevant regulations.

Procurement Duties:

Establish and manage direct relationships with top manufacturers and suppliers to ensure a steady flow of goods and services.
Effectively procure goods and services in line with the organization's specifications and requirements.
Process purchase requisitions and orders for all categories of goods and services, ensuring the best buy for the organization.
Prepare and maintain purchasing records, price lists, and reports, ensuring up-to-date and accurate data.
Conduct market research and surveys to gather information on pricing, quality, and availability of products and services.
Monitor issued orders to vendors to ensure that all goods ordered are duly received and meet quality expectations.
Regularly source and evaluate vendors to benchmark prices and identify cost-saving opportunities.
Work closely with internal and external stakeholders to determine procurement needs, establish budgets, and ensure procurement activities are aligned with organizational goals.
Review and analyze quotes and proposals for quality, suitability, delivery, and pricing.
Prepare weekly and monthly procurement reports to capture all purchase activities, highlighting trends and performance.

Requirements:

Bachelor's degree in Business Administration, Supply Chain Management, or related field.
Ability to multitask and manage priorities effectively across multiple organizations.
Proven experience in office administration and procurement, preferably in a multi-business environment.
Strong knowledge of procurement processes, market trends, and vendor management.
Familiarity with the Nigerian Oil and Gas Industry Content Development (NOGICD) Act is a plus.
Strong negotiation, analytical, and problem-solving skills.
Excellent communication, negotiation, and interpersonal skills.
Strong organizational and time-management abilities.
Proficient in Microsoft Office Suite and procurement management software Ariba.
Must have strong ability to plan and schedule tasks

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