Office Administrator

Full Time

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Job Summary:

Front Desk Officer serves as a liaison between visitors and the firm and is responsible for supporting the day-to-day administrative activities of the firm.

Key Responsibilities:

Manage the front office; receive visitors and telephone calls and direct them to the appropriate offices
Oversee the distribution of incoming and outgoing correspondence
Manage petty cash for sundry office expenditures and ensure appropriate record keeping.
Supervise general office maintenance and repairs
Provide logistics support for travel and hospitality including visa procurement, flight booking, accommodation, transportation, and per diems
Maintain inventory to ensure availability of stationery, provisions, and other office supplies
Provide support in organizing external and internal events such as meetings, office drinks, monthly employee birthday celebrations, end-of-year events, and other activities
Liaise with the insurance brokers in respect of renewals, updates, and settlement of insurance claims
Manage the use and maintenance of the pool car; maintain pool car schedule, ensure up-to-date vehicle documentation, coordinate routine maintenance, and conduct monthly assessments for drivers
Conduct weekly project status meetings; prepare and disseminate project status update report
Build and maintain relationships with vendors; ensure prompt processing of vendor invoices
Supervise office assistants and cleaners in the performance of their respective duties
Maintain an effective filing system for all relevant administrative documents
Perform other duties as assigned by management

Key Requirements:

A bachelor’s degree in business administration, social sciences or a related field from a reputable university.
2+ years of relevant post-NYSC work experience
Candidates should reside within Surulere, Ogudu, Alapera, Gbagada axis

Desired Skills:

People management and interpersonal skills
Ability to manage confidential information
Strong organizational skills and detail-oriented
Ability to multitask and work with minimal supervision
Strong communication, presentation, and business writing skills
Analytical thinking and decision-making ability
Intermediate knowledge of Microsoft Office tools (Outlook, Word, Excel, and PowerPoint)

Method of Application

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