Office Administrator

Full Time

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Job Summary

We are looking to engage a Contract Administrator, who will assist the Project Manager/Project Team in preparing, reviewing, processing, analyzing, and tracking contracts, revisions, and contractual correspondence to optimize operational performance and minimize risk.

Job Responsibilites

To maintain compliance with contracts with external clients/suppliers/vendors; ensure alignment of PMT actions with Project Terms and Conditions.
Interface with the project team, internal departments, and external clients/suppliers/vendors on matters such as compliance with contractual requirements, and variation orders.
Review contracts for ambiguities, identify potential contractual risks, and propose corrective actions.
To support in the negotiation of claims and disputes with external clients/suppliers/vendors.
To support the Project Manager and Project Team in risk analysis and management.
Ensure written communications between the company and external clients/suppliers/vendors are consistent with Project Terms and Conditions.
To maintain registers of change orders, claims, and agreement expiration dates.
Generate reports on the status of existing agreements; participate and minute pre-bid and project meetings.
To review insurance requirements with the insurance carrier(s) and interface with Legal/Procurement to ensure insurance policies are issued/renewed as required.
To assist with the certification and warranty clauses of Project works and awarding completion certificates; ensure orderly closeout of contracts(s).

Requirements

Minimum of a Bachelor’s Degree in Business Administration, Economics, or similar field.
3+ years of related experience within the oil & gas or construction industry.
Basic knowledge and comprehension of accounting, supply chain, and legal principles pertaining to contracts.
Ability to spot inconsistencies and errors, collect data, establish facts, and draw valid conclusions.
Strong negotiation and leadership skills.
Good writing, editing, and proofreading skills.
Tech-savvy with Intermediate-level proficiency in Microsoft Office Suite.
Ability to work on multiple projects at a time, and handle deadlines and interruptions while ensuring work is complete and accurate.

Method of Application

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