Job Description
Overall Objective
- The Grant/Administrative Assistant will provide essential administrative and operational support to the Global Fund Grant Management Unit (GMU).
- This role ensures the smooth functioning of office processes, effective documentation, and support for staff, logistics, and reporting needs.
- The position contributes to achieving programmatic and organizational objectives while maintaining compliance with donor and internal policies.
Key Responsibilities
Administrative and Operational Support:
- Provide direct support to the office of the Coordinator, GMU.
- Perform general office duties, including filing, photocopying, scanning, and maintaining records.
- Maintain effective internal controls for inventory and stores, ensuring timely availability of office supplies.
- Monitor asset conditions and promptly report damages or faults to the Admin Officer.
- Supervise cleaning staff to ensure a consistently clean and tidy workplace.
- Support the processing of staff leave requests.
Documentation and Record Management:
- Dispatch, document, and track movement (incoming and outgoing) of files, memos, and packages.
- Participate in internal and external meetings, documenting minutes, and assisting in the preparation of presentations and reports.
Payroll and Financial Support:
- Assist in preparing monthly payroll and other staff allowances, ensuring timely and accurate submission.
- Prepare and submit expense reports and reimbursement requests
Logistics and Travel Management
- Arrange travel logistics for grant-related activities, including airport and hotel pickups where required.
- Provide support in organizing meetings, workshops, and conferences, ensuring all logistics are covered.
Other Duties:
- Ensure compliance with organizational and donor guidelines in all tasks.
- Undertake additional duties as assigned to support GMU operations.
Qualifications and Experience
- A University Degree, HND, or recognized equivalent in Administration, Management, or a related field.
- Minimum of 2 years of relevant experience in administrative or project assistant roles.
- Experience working with Global Fund grants is an added advantage.
- Familiarity with the Nigerian public health sector is highly desirable.
Skills and Competencies:
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of grant management software or tools is an added advantage.
- Strong organizational and multitasking abilities.
- High proficiency in English, both written and verbal.
- Ability to draft quality reports, minutes, and official correspondence.
- Strong intrapersonal and interpersonal communication skills.
- Goal-oriented with a proven ability to meet targets under pressure.
- Attention to detail and excellent problem-solving skills.
- Flexible, with demonstrated integrity and cultural awareness.
- Ability to work independently and collaboratively as part of a team.
Method of Application
Interested and qualified? Go to Lagos State Ministry of Health on docs.google.com to apply
Share job
Job Overview
-
Company
Hubforjobs Recruitments
-
Experience
2+ years
-
Location
Lagos
-
Offered Salary
Confidential
-
Qualification
BA/BSc/HND
-
Industry
Office Administrator
-
Date Posted
December 03, 2024
Job location
Hubforjobs Recruitments
-
Category
Consulting, Recruitment, HR Services
-
Website
hubforjobs.com
-
Location
Lagos, Nigeria