Office Administrator

Full Time

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Job Summary

The candidate will be responsible for providing general administrative support to ensure the smooth running of the office.
He/she will assist with a wide range of administrative tasks, including answering phones, scheduling appointments, managing office supplies, handling correspondence, and supporting other team members with various office functions.

Job Responsibilites

Provide day-to-day administrative support to office staff and management, including handling incoming calls, emails, and visitors.
Schedule meetings and appointments, ensuring that all relevant parties are informed and prepared. Manage meeting logistics.
Prepare, edit, and proofread documents, reports, and presentations. Maintain filing systems (both digital and physical) for easy access to important documents.
Order and maintain office supplies, ensuring that the office is well-stocked and operational. Track inventory and restock items as needed.
Greet and assist visitors. Handle front-desk responsibilities such as answering calls, taking messages, and receiving packages
Update and maintain accurate records, databases, and spreadsheets. Assist with the preparation of reports and other administrative tasks as required.
Assist with travel arrangements, including booking flights, accommodations, and transportation.
Draft and send routine correspondence (letters, emails, memos), ensuring clear and professional communication.
Provide support for various departments or projects as needed, helping to organize team events or assisting with special tasks.
Help track office expenses and assist in preparing reports for reimbursements.
Other duties as may be assigned.

Skills & Qualifications

Minimum of an HND in any relevant field
1-3 years proven experience as an office assistant, administrative assistant, or in a similar role.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment (printers, copiers, etc.).
Excellent verbal and written communication skills.
Strong attention to detail and the ability to multitask in a fast-paced environment.
Discretion and professionalism in handling confidential information
A positive attitude, strong work ethic, and willingness to support others in the team.

Method of Application

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