Hub for Jobs | Find the Right Job Vacancies in Nigeria

Tips to Ace your First Zoom Presentation.

“Hello, Miss Adekunle can you hear me? Oh, I think we lost her. Her network must be fluctuating. So while we wait for Miss Adekunle to return for the rest of her presentation, let’s have more introductions.” You can hear them, but they can’t hear you. At this point, you’re thinking, “this is so embarrassing. I should have just said no to this presentation.” Making a presentation on Zoom can leave you feeling anxious and worried about things going sideways. It is worse if you live in Nigeria, where our network is as unpredictable as a little kid high on sugar. But perfect zoom presentations aren’t as impossible as you think, and there is a way to get your message across while maintaining composure and keeping your network in check. At HubforJobs, we are committed to helping you get to the peak of your dream career, hence, this article will be sharing some tips guaranteed to help you ace your first zoom presentation, with you. Don’t give up on working from home just yet, check this out.

1. First Things First, Calm Down.

Researchers have explained the reason for the stress and anxiety you experience right before a zoom presentation as a psychological response. Video chats require a great deal of cognitive activity because your brain interprets close-up eye contact with several people simultaneously, as an intense situation. However, you need to remind yourself that the zoom presentation is not about you. It is about effectively communicating your message to the listening audience. Your physical appearance, your voice, and everything else is just a tool to help your audience understand. The first step to acing your first-ever zoom presentation is to relax and show up to the meeting with a calm mind.

2. Prepare Beforehand

I know you’re thinking, “of course, I’m not going to show up to my first zoom presentation without preparing my message”. This is not about preparing your slides or PowerPoint however, you should also prepare for the meeting itself. Outline the structure of your presentation properly. This outline will then serve as a guide for your presentation. Write down the elements of your presentation in the order of appearance, and place the paper in front of you. This way, if you get carried away explaining a concept or giving answers to questions, you can get right back on track. The simplest and most common structure for presentations is:

  • Introduction to the topic,
  • Explanation of the benefits, features, and reasons for the topic focus,
  • Questions and answers section
  • Summary of the topic
  • Call-to-action.

You should conduct extensive research on how the Zoom software works by watching tutorial videos and inquiring from individuals who use it often. The latter option is preferable because the professional can effectively guide you through the whole process of setting up. If you are well prepared for the presentation, you would be less nervous.

3. Keep your Surroundings Clutter-free

Messy surroundings will give your audience the impression that you are disorganized. Tidy up your desk, and move toys, makeup materials, pizza boxes, notebooks, files, and folders out of sight before you start the meeting. Presenting in a clutter-free space also helps your mind to be more relaxed.

Use an attractive yet modest background on your PC. It scores you more brownie points if you use one related to your career. When you share your screen, you don’t want the viewing audience to be distracted by a picture of your summer body or your favorite celebrity. It is great for personal branding to have your background serve as a mini portfolio. If you are an animator, for example, a wallpaper showcasing one of your works could help display your skills to your audience. Most times though, experts advise that you use a screensaver related to the topic of your presentation. That way, the audience doesn’t stay distracted for too long after you share your screen.

4. Double-check Everything

While preparing for a zoom presentation, make the technology checks. Confirm that your PC’s webcam is working perfectly and shows your face clearly. Invest in an external microphone as well, the in-built microphone on your PC may have you sounding distant or muffled. Play around with angles in your space, and identify which camera angle has the best lighting and gives a better view of your face. You can employ the services of an external light source as well. While experimenting with angles, check for the areas where the network signal is stronger, and there are fewer chances of it fluctuating.

Practice using the relevant software and sharing your screen beforehand, you will spend less time doing it during the meeting if you do so. Close all unnecessary applications or software before the presentation. Turn off notifications to prevent pop-ups from filling the screen during your presentation.

5. Practice the Zoom Presentation Over and Over Again

Practicing your zoom presentation before D-day will help familiarize your brain with the activity and boost your confidence. It will also help you identify mistakes you are likely to make during the presentation and address them.

You can record yourself presenting to an empty zoom room and then watch the video to check for mistakes. Common mistakes you may find are repetitive behaviors and inconsistent voice pitch. Work on the errors you observe and practice again to check your progress. Another genius way is to set up a replica of the zoom room where you are to make the presentation and have a family member or friend join the meeting. Present to this family member or friend the same way you would to your target audience and have them give you feedback.

PS: Use the same space, background, lighting, camera, microphone, and angle you would use in the main presentation in the practice sessions.

Practice looking straight into the webcam instead of at the faces of our audience also. When you focus on their faces, it appears you are looking down on your audience. If you look at the camera, however, you will be looking directly at them. It takes a lot of practice to master focusing on the camera, so start practicing early.

6. Look the Part

That your audience is on the other side of the screen doesn’t mean you are allowed to dress anyhow you like. A zoom presentation is equivalent to a boardroom presentation, the former is just sponsored by technology. If you are speaking to a formal audience, you should attend the meeting in corporate wear. However, if the presentation is to a book club or a similar audience in terms of flexibility, you are allowed to look casual. Regardless if you dress in casual or formal attire, make sure not to show too much skin or wear heavy makeup.

When you show up to the zoom meeting, sit upright in your chair and maintain good posture till the end of the meeting (even after your presentation). Feel free to demonstrate and demonstrate during your presentation, but do not overdo it.

7. Engage your Audience in the Zoom Presentation

A way to capture their attention is to start with a memorable introduction. Vanessa Van Edwards recommends using the IISSAAQQ technique in your introduction.

IISSAAQQ is an abbreviation for Icebreaker, Illustration, Short Story, Statistic, Aphorism, Analogy, Question, and Quote. The idea is to open your presentation with any of these. It captures the attention of your listening audience and gives them something with which to connect to your presentation. For example, you could start by telling a funny story of an incident from your youth and relate it to the topic you plan to talk about.

Another beautiful way is to have everyone introduce themselves before you start. To keep the audience interested in your presentation, periodically take a break to ask questions. Direct the questions at specific members of your audience, and address each person by name.

8. Use Easy-to-understand Words and Expressions

Now, if you are making the presentation to members of your team or a community of high-level professionals, you may be tempted to include a lot of terminologies to sound intelligent. However, simpler words and expressions are more relatable than corporate jargon and will keep your audience interested for longer. Statistics have deduced that the average person has an attention span of 8 seconds, using too much big grammar could turn your audience off in less time than that.

9. Show and Tell

This tip might not make you happy if you are camera shy, but to have an effective zoom presentation, you need to let your audience see and hear you. Use your body language to communicate your message in addition to your words, feel free to demonstrate. It is also important to include visuals in your presentation. Balance text slides with images and videos, and don’t share your screen too often.

Pro Tips to Ace your First Zoom Presentation:

  • Use the space bar to quickly mute and unmute yourself when necessary, tap to mute and hold to speak.
  • Mute your mic when joining a meeting, and only turn it on when you’re ready to speak.
  • Turn off the video feature when just joining the meeting, and only turn it back on when you’re ready. This helps to avoid giving that awkward “I just joined so I’m still setting up” vibe.
  • Hide non-video participants, to give the meeting a more personal and lively feel. Simply go to SettingsVideo > Hide non-video participants to do this.
  • If you get easily distracted by your reflection when you pass by mirrors, you would need to hide the self-view feature in the zoom meeting. Tap on the three dots by the top of your video screen and select Hide Self View, to help your focus.
  • Reply to comments during our presentation with reactions and GIFs to encourage your audience to interact.
  • Use software like Noisli to reduce background noise during your presentation.

Anybody can deliver a stunning zoom presentation, the award of best zoom presentation of the year doesn’t have to go to the tech guy. All you need to ace your first zoom presentation is relevant software, good connect connection and the right guidance. I hope this article was able to provide the guidance you needed. Let us know how it goes!

Spread the love

Leave a Comment