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Surefire Ways to maintain Productivity at Work

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We all have those unproductive days when we feel lazy and struggle to get work done. For some, these days turn into weeks as procrastination sets in. Many people have lost their jobs due to inconsistent productivity. It is even worse with the creation of new social media platforms every day and the interesting features existing ones add to their platforms daily to increase engagement. So being unproductive some days is understandable, however, it is not recommended. Consistent productivity will make you progress in your chosen career path faster than your skill set and qualifications. Here are some things you can do to increase your productivity at work, and maintain it.

1. Start Your Day Early.

Starting your day early gives you more hours to get work done. It also leaves your mind bright and focused. Sleeping in late would have you tired and groggy when you wake up, and less productive. Get enough rest, but don’t get too much sleep; go to sleep on time, so you can rise for work bright and early.

2. Indulge in Stretches Every Morning.

When you wake up after a good night’s rest, muscles that have been cramped from staying still for a whole night of sweet dreams may protest against any form of activity. This is why it is important to give your joints and muscles a good stretch every morning right after you get off your bed. Morning stretches also eliminate the pains and cramps that may have popped up from sitting at your desk all day or being constantly on your feet.

3. Sit Down to a Healthy Breakfast.

Hunger pangs are a nasty distraction, they can leave you feeling exhausted and unable to focus. Especially if you are going to have a late lunch break, eat a healthy breakfast before you leave for work in the morning; a cup of coffee and a handful of crackers doesn’t count.

4. Set goals/Targets for the Day, with Feasible Deadlines

Prepare a list of all the things you have to get done, and how long you have to do each one. Religiously follow the schedule, and reward yourself with a snack treat or something of the sort, when you have achieved up to 70% of your day’s goals.

5. Prioritize, Do not Multitask

We are tempted to think that if we attempt several tasks simultaneously, we can be done with all of them in record time. The problem with this mentality is that the quality of work done will be less than standard. Also, combining different tasks means that your attention and focus are constantly shifting which can be time-consuming.

Instead of multitasking, make a list of the tasks you have to get done for the day in order of priority. The most urgent and important one should be at the top of the list, with the least urgent and least important one at the bottom.

Attempt each task one at a time, starting with the most challenging yet important one. Multitasking is not the way to increase productivity at work, prioritizing is.

6. Don’t be a Jack-of-all-trades, Delegate Some Tasks if You Can.

Tasks can feel daunting when you have so much to do in so little time. You might think it is best to do all of them yourself, but you will be more productive if you delegate some to other capable hands, and only focus on a few.

7. Get Off Social Media.

It can be very tempting to take a look at what is happening on social media. However, from reading a headline or two, you might get trapped scrolling through tons of funny skits and dance videos, and lose track of time. A good way to control this is to pause notifications on your phone. The “Do not disturb” feature on your phone is very helpful in this regard if you work from home and have to stay connected to Wi-Fi all day.

Another helpful tip is to effect the “app use limit” feature on your phone and set the amount of time you are allowed to spend on that app during your break. This way, your phone immediately stops your activity when the stipulated time is up. When there are fewer distractions, you can focus and achieve more.

8. Regulate Phone Calls

Except for important calls that may need you to take urgent action, try not to take calls while working. Phone calls with friends might be tempting to indulge in, but they could go on for hours. That is valuable time that you could spend working.

Share your schedule with family and close friends, so they know when you are occupied, and when you are free to take calls. For others, the “Do not disturb” feature also turns off call ringtones.

 When you have to make calls, set a time limit for the phone call, and pass your message across clearly before the time is up. This will prevent the person at the receiving end of the call from engaging you in further conversation that could make the phone call longer.

9. Employ the use of Digital Tools

These tools exist to make our lives easier. Cut down on the number of necessary phone calls by interacting with your team through official online platforms like Slack.

Use templates for emails that you often send so you don’t have to start from scratch every time you need to send such e-mails. For example, if you have to send proposals and follow-up emails often, a customized template for that will save a lot of time.

10. Take Breaks When Needed.

Please don’t wait until you break down to take a much-needed break. You would have better productivity at work if you take breaks in-between tasks to relax and return back recharged. For example, if you have to get 8 tasks done, and you have been working tediously and already completed five tasks, you should take a break before you continue working. If you have a close deadline for all eight tasks, a 10-minute break would be fine.

Pro Tips for Better Productivity at Work:

  • Having an organized space works wonders in mentally preparing you for the tasks ahead. Before you start your tasks for the day, declutter your workspace.
  • Say affirmations every morning. Speaking positively into your day can uplift your spirit and help you approach scheduled activities with fresh enthusiasm and a relaxed mind.
  • Try not to take too many breaks. It can be hard but don’t give in to the temptation of taking breaks too often (every time a coworker sparks up an interesting conversation for example) from your work. You might lose your focus on the task at hand, and your zeal to get things done.
  • Drink a lot of water. Caffeine might be perfect to keep you active for the day’s job, but coffee and sodas cannot effectively keep you hydrated. Set a reminder on your phone, or place a bottle of water on your desk at work if you need extra help to remember. Doctors recommend at least eight glasses of water per day. Take a sip of water every time you feel thirsty, don’t let your creative juices run dry.

Remember, productivity at work is not measured only by how much, but also by how well. A relaxed mind brings forth refreshing ideas. I hope you got value from this article. Stay productive!

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