Store keeper – Community Livelihood Empowerment Water Sanitation Initiative

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Job Description

Main Duties and Responsibilities

  • Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and CLEWSI standards and protocols, in order to ensure the overall functioning of CLEWSI activities.

Accountabilities

  • Supervising materials and goods orders and dispatch in order to ensure its rational use.
  • Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
  • Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
  • In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
  • Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse.
  • Assisting the line manager with preparation of the stock reports.
  • Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
  • Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
  • Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, waybill number, weight and mode of transport in accordance with the line manager’s instructions

Context Specific Accountabilities:

  • Receiving goods arriving to the store, checking its status/condition and amounts in the waybill
  • Preparing outgoing items in a clean and optimized way by appropriately packing, sealing and labelling goods, assisting with recording the exits on stock cards and project form, and ensuring good quality of cold chain when needed
  • Carrying out basic maintenance of the store, ensuring security conditions (keeping unauthorized staff out, locking, etc….)
  • Ensuring cleanliness of common working areas
  • Ensuring proper use, storage and maintenance of the equipment and tools provided
  • Informing superiors of any incident that may occur in the course of his/her work
  • Helping CLEWSI staff carry heavy items, if necessary
  • Ensuring that goods are well organized and stored in a clean area to be visible and traceable i.e. assisting in the stock inventory, storing items according to nature and use, and ensuring that the temperature in the store is appropriate and items that require cold chain are correctly stored
  • The list above is not exhaustive, it is a summary, the activities will evolve according to the need.

Minimum Required Skills and Qualifications
Education:

  • Bachelor’s Degree or its equivalent in Warehousing or Supply-related studies.
  • Minimum of 3 years work experience.
  • Proficiency in Microsoft Excel databases and MS Office (Outlook, Word)

Required Skills:

  • Performance monitoring and evaluation
  • Negotiation
  • Leadership skills
  • Office tools: Word, Excel, Outlook
  • Procurement.
  • Quality control, and supervision.
  • Integrity.
  • Vision and strategy
  • Office administration
  • Management
  • Process development

Experience:

  • Previous experience as storekeeper is desirable.
  • Essential knowledge of basic mathematics and use of measuring equipment
  • Excellent written and verbal communication skills .
  • This job description may be amended in line with the activities or evolution of the Mission.
  • Knowledge of proper bookkeeping and inventory management
  • Familiarity with standard concepts and best practices in a stockroom or warehouse environment.
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