Personal Assistant to the MD (Ikoyi) at Nicole Sinclair Consulting

May 11, 2022
Application ends: March 31, 2023
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Job Description

Description.

This role provides high-level administrative support to the MD’s day-to-day business including scheduling meetings and maintaining work calendars, preparing correspondence, and coordinating travel plans.

Responsibilities

  • Provides full administrative assistance to the executive
  • Acts as a liaison between the executive and other members of staff. Embark on projects as requested by the executive.
  • Schedules appointments and meetings for the Executives.
  • Attends all key meetings with MD, records, transcribes, and distributes meeting minutes.
  • Organize meeting refreshments/meals and ensures the conference rooms are well organized.
  • Maintains all documents and assists in the development of reports.
  • Maintains executives’ appointment calendar by scheduling meetings, teleconferences, and travel, including itineraries, airline reservations, hotel accommodation and all other travel needs.
  • Coordinates all logistics (travel and meeting) by booking tickets and organizing means of transportation to the scheduled destination
  • . Ensures the offices are kept clean at all times.
  • Receives and entertains Executive’s guests as directed.
  • Receives and collates reports; forwards collated reports to the executive on a weekly basis.
  • Prepares Executive’s weekly/monthly financial expense report.
  • Responsible for reading, conducting research and routing correspondence, drafting letters and documents; screening and rerouting phone calls.
  • Maintains personnel and customer confidence by keeping information confidential.
  • Reconciles corporate credit card statements and provides information to the auditor. Contributes to team effort by accomplishing related results as needed.
  • Competency/Skill/Requirements
  • Should possess a first degree from any reputable university
  • Must be smart
  • Minimum of 3 years experience as a personal assistant.
  • Preferably female
  • Ability to handle information with discretion.
  • Should possess excellent oral and written communication skills with superior phone skills.
  • Strong proofreading and editing skills.
  • High level of organizational, time management, and customer relational skills. Should be detailed oriented, accurate, and able to act autonomously with minimal supervision.
  • Ability to work well under pressure and meet deadlines. Strong computer skills including intermediate/advanced MS Word, Excel, and power point.
  • Thrives in a fast-paced environment.
  • Must be staying on the Island or close to the island
  • Remuneration :100k
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