Logistics Associate (Billing & Invoicing) – United Nations World Food Programme (UN WFP)

Job Description

Key Accountabilities (Not All-Inclusive)

  • Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
  • Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
  • Manage logistics vendors’ contracting activities including performance monitoring and measurement.
  • Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
  • Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
  • Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
  • Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
  • Support oversight for commodity accounting data quality and integrity.
  • Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
  • Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
  • Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
  • Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
  • Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
  • Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

Minimum Qualifications

  • Education: First Degree or equivalent in Business Administration, Accounting, Supply Chain Management, Economics, Statistics and Mathematics.
  • Experience: Three or more years of progressively responsible work experience in the related field with experience in general administrative work.

Other Specific Job Requirements:

  • Proficient in the use of office equipment and computer software packages,such as Microsoft Word, Excel and Power Point.
  • Knowledge of work routines and methods in order to complete processes   under minimal supervision.
  • Uses tact and courtesy to give and receive information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems requiring attention.
  • Desired Experiences For Entry Into The Role:
  • Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
  • Experience in administering third party service providers’ contracts.
  • Experience in compiling contract documentation.
  • Experience in contract execution.
  • Experience in budget monitoring and reporting.

Terms And Conditions

  • Only Nigerian nationals or holders of valid residence and work permits are eligible to apply for this position.
  • Applications are to be submitted and received online and in English language only.
  • Only shortlisted candidates will be contacted.  Canvassing is strictly prohibited. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.
  • The selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package. For more details, please visit the International Civil Service Commission’s website: http://icsc.un.org
  • All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
  • No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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