Executive Assistant Job – Osagie Alonge

Job Description

Job Details

  • Act as a point of contact to internal and external partners.
  • Manage information flow in a timely and accurate manner.
  • Oversee day-to-day management of projects.
  • Manage calendars and set up meetings.
  • Make travel and accommodation arrangements.
  • Rack daily expenses and prepare weekly and monthly reports.
  • Oversee the performance of other staff members.
  • Format information for internal and external comms – memos, emails, presentations, reports.
  • Take minutes during meetings.
  • Organise and maintain documents in various applications.

Requirements and Skills Needed To Work With Me

  • You need to know how to use MS Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides etc), Airtable, Notion, Slack, Trello, Miro, and Motion. (I discover new apps that can enhance work and adopt them almost immediately – you need to be quick to adopt them too).
  • You need to have verbal and written communication skills.
  • You need to be tech-savvy (If I ask you to ‘integrate the Slack and Airtable accounts, I expect you to Google it (if you don’t know how to) and get it done in a few minutes.
  • It would help if you were organised; Files and folders having agreed naming conventions should be adhered to. You need to know how to prioritise tasks.
  • You need time management skills; work with multiple calendars (don’t worry, we’ll integrate them all in one place). If there’s a meeting for 2 pm, I’d expect you to be there at least 5 minutes before fully prepared.

Yes, I know it sounds like a lot – don’t worry, I’m here to work with you. I will onboard you on all my processes and show you the ropes.

What You Get While Working with Me

  • Remuneration: You’ll be paid N200,000 per month. I will also cover your monthly costs of data and phone calls.
  • Health Insurance: I’ll cover your health insurance yearly.
  • Growth: I’ll make you a rockstar. I have a track record of hiring and training people I consider the best in their fields today. Ask David Adeleke, Fu’ad Lawal, Ntianu Obiora and Joey Akan.
  • Planning Your Future: Part of working with me includes planning for your long-term goals. You will need to upskill yourself in certain areas; I am happy to invest in achieving that.

Who I’m Looking For

  • For someone who is just starting in their career, this is an excellent opportunity for you. If you’re willing to work long-term in gathering the requisite skills to help you achieve your long-term goals.
  • Someone who has a passion for things in media, marketing, entertainment and tech, you’ll love this.
  • Someone who is resourceful, innovative, proactive and can think independently, you’ll find the work fun.

Who I’m NOT Looking For

  • Someone trying to buy some time before moving on to the ‘next thing’.
  • Someone who spends a lot of time on social media and can hardly get much work done in a day.
  • Someone who cannot take direct feedback.
  • Someone who needs to be reminded to get things done.
  • Someone who can’t show initiative or be proactive.

Hiring Process

  1. You’ll be required to submit your resumé along with a cover letter.
  2. If you are selected, you will advance to the second stage, where I will assign a short task.
  3. I will invite you for an interview if you pass the second stage. This is where I will make my final decision.

Timeline

DateActivity
June 17 – June 24, 2022Resumé submissions
June 25, 2022Candidate selection
June 26, 2022Task assignment
June 27 – June 29, 2022Task submissions
July 2, 2022Final candidate interview
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Job Summary

About the Job

Hi, my name is Osagie Alonge. I’m a Media, Marketing and Entertainment executive. I am looking for an Executive Assistant to work with me in executing projects tied to businesses I manage and consult. After years of denying the importance of the role of assistant in my life, I have finally been convinced by friends and family to work with someone who can help take my projects off the ground and make me more efficient with other projects I currently manage. In your role as EA to me, you will work directly in helping me document my ideas, plan and manage projects and correspond with internal and external partners. I am a very meticulous person; I like everything detailed. I apply logical thinking to almost everything I do, but I also understand context and nuance; I will need you to think similarly. I’m, however, open to other ideas.