Audit and Compliance Manager – Pinnah Foods Limited

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Job Description

Responsibilities

  • Ensure accurate completion of the Banking Details Report submitted by outlet managers, on a daily basis (including appropriate comments given for all variances)
  • Accurate calculation of cash and product overages and shortages and reporting the relevant staff deductions to the HR officer in a timely manner to ensure the smooth run of the payroll process.
  • Ensure the proper investigation and reporting of inventory, sales and product variances.
  • Ensure proper audit of reported outlet sales report to source documents.
  • Ensure accurate verification of all card and bank transfer settlements.
  • Responsible for ensuring that deposits are made in line with the “Cash handling policy”.
  • Participate & supervise the weekly/monthly stock take for all outlets and the central store and ensure that stock reports are accurate and stock report gets to the accounts department.
  • Periodic review of the adequacy and effectiveness of the company’s internal control processes to ensure reliability and integrity of financial and management information and proper safeguarding of assets.
  • Provide recommendations to management on controls as well as take responsibility for overseeing its implementation to reduce wastage and ensure a fraud free environment.
  • Reporting findings to the Business Owners on any issues relating to compliance/internal controls.
  • Training of internal audit officers on the company internal control procedures.
  • Responsible for reporting ALL observed violations of company standards or policies to the HR officer and Senior Management.
  • Ensure that the company’s ordering, receiving and delivery standards and procedures are properly followed.
  • Review and verification of weekly Food Cost Reports to ensure accuracy & integrity of the report.
  • Submission or reviewed food cost reports on a weekly/monthly basis to management.
  • Ensure that the Yield Monitoring & Exception reports are submitted to the MD on a weekly basis to ascertain that the yield for processed raw materials is in-line with company standards.
  • Monitoring raw material wastage to ensure that it does not exceed the tolerable limit set by the company.
  • Conducts and organizes regular, structured & surprise outlet visits to ensure compliance to company standards.
  • Conducts & ensures the weekly reconciliation of Petty Cash and Deposit Box/Safe of all outlets.
  • Ensures that all monies released are used for the purpose for which it is released.
  • Ensure that all required inventory, production and sales records are properly recorded.
  • Audit of the central production process (raw materials to W.I.P to finished goods) to ensure that all materials issued for production are used for the intended purpose & report any loss and wastage.
  • Ensure the proper investigation and reporting of inventory, sales, raw material and product variances.
  • All other functions related to achieving a proper & effective internal control system in the company.

Requirements

  • Candidates should possess a Bachelor’s Degree with 4 – 5 years work experience.
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