Administrative Officer – Upbeat Centre

August 16, 2022
70000 - 100000 / month
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Job Description

Responsibilities

  • Responsible for the administration of Upbeat Vehicles
  • Responsible for managing the drivers and scheduling of vehicle for daily business operations
  • Assist in managing documents of various departments ensuring proper and accurate filing, cataloguing, archiving and retrieval as required by staff.
  • Assist with scheduling the staff meeting room; ensure meetings are well organized and catered for.
  • Ensure the office is kept clean and properly organized at all times.
  • Receive requisition orders, request from store, and disburse all the necessary operational consumables and inventory required for the core operational functions.
  • Take minutes of meeting when needed and collate reports for all meetings, take minutes of meeting where necessary and send minutes or task lists to the team.
  • Assist in preparing monthly payroll for cleaners and security.
  • Assist with new employee onboarding process, ensuring a positive experience for new joiners.
  • Ensure all travel arrangements are made on time, make hotel reservations; prepare travel allowances and book travel ticket for Staff.
  • Inspect work, and investigate complaints regarding janitorial services and take corrective action. Review checklists daily to ensure conformance to specifications and established standards.

Experience & Qualification

  • Minimum of B.Sc / HND in Administration or any relevant discipline.
  • Minimum of two (2) years’ experience with at least one (1) year experience handling similar responsibilities.

Competency & Skills Requirements:

  • Good interpersonal skill and communication skills.
  • Excellent customer service and people management skills.
  • Strong organization and decision-making skills with a problem-solving attitude.
  • Inquisitive mindset with willingness and ability to learn quickly.
  • High degree of diligence and commitment.
  • Experience with office management software like MS Office.
  • Proficienct in the use of office productivity tools (MS Word and Excel).

Person Specification:

  • Good grooming and professional outlook.
  • A good sense of humour with a fun outlook on life, appreciating the importance of a work-life balance
  • Ability to manage crisis/conflict and have a good sense of tact and diplomacy
  • Excellent attention to details.
  • Have enough emotional stability to meet emergencies with poise and wisdom.
  • Must be able to manage multiple priorities and take initiative.
  • High degree of independence, objectivity and assertiveness.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using the Job Title as the subject of the email.

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