Secretarial jobs are one of the easy to get in Nigeria. Looking forward to working as a secretary? you are in the right place as this post will talk extensively about the job description of a secretarial job and the average monthly salary of a secretary in Nigeria. Keep reading, we got it covered…
Who is a secretary?
A secretary is a professional who works in an office behind the scenes. Among their responsibilities are file organization, document preparation, inventory management, and appointment scheduling.
If you enjoy working in a structured environment and are detail-oriented, you should think about working as a secretary.
Secretaries can also be referred to as administrative assistants or office clerks. They can work as a receptionist too. Secretaries perform clerical and organizational duties daily.
They are among the most vital employees in a company, ensuring that everything runs properly.
The roles of secretaries in an organization include:
Arranging files, typing letters, scheduling appointments, and many more. Secretaries use computers to make spreadsheets, compose emails, administer databases, and prepare presentations, reports, and publications.
They may also negotiate with vendors, purchase supplies, manage stockrooms or corporate libraries, and obtain information from a variety of sources.
Job responsibilities may differ depending on where you work as a secretary. Generally, a secretary’s responsibilities may include the following:
Organizing documents and messages using both paper and computerized file systems.
Ensuring that Incoming mail and email are routed and distributed.
Respond to standard letters and emails.
Respond to incoming messages and attach files.
Correct spelling and grammar to ensure accuracy of outgoing documents
Operate fax machines, videoconferencing and phone systems, and other office equipment
Use computers for spreadsheet, word processing, database management, and other applications
Complete forms following company procedures
What are the qualities of a good secretary?
Secretaries who are on top of their game should be able to multitask, stay organized, and be friendly all at the same time.
They must also have strong communication abilities, including professional phone etiquette. Secretaries deal with sensitive information on occasion, therefore they must be discreet and maintain confidentiality.
Job Description Of Secretary Jobs In Nigeria
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos, and forms
- File and update contact information of employees, customers, suppliers, and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties
Requirements and skills for a secretary job in Nigeria
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- A high degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
The average salary of a secretary in Nigeria
Based on salary estimates from 175 employees, the average net salary for Secretary jobs in Nigeria is 63,000 Naira.
However, entry-level secretaries earn as low as 45,000 Naira while mid-level secretaries earn 68,000 Naira. Senior-level secretaries earn as much as 141,000 Naira monthly.
A secretary is a professional who works in an office behind the scenes. They are among the most vital employees in a company, ensuring that everything runs properly. Secretaries who are on top of their game should be able to multitask and stay organized. They must also have strong communication abilities, including professional phone etiquette. Secretaries deal with sensitive information on occasion, therefore they must be discreet and maintain confidentiality. The average net salary for Secretary jobs in Nigeria is 63,000 Naira.
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