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How To Respond To Interview Invitation

How To Respond To Interview Invitation

When looking for a job, your communication skills with recruiters and hiring managers are just as crucial as your education and experience. Your potential employer is already forming an opinion about you as a possible candidate before you have even spoken with them. Your approach to written and spoken communication will probably be a key component of you getting the job. As a result, using correct manners when communicating with and responding to a company is essential—even from the very beginning of the recruiting selection process. For a candidate who is just starting their profession, it can be a little intimidating to reply. The following advice can make the procedure a little bit simpler.

How To Respond To Interview Invitation

Response Via E-Mail

If you are aware that you have applied for multiple employment, keep in mind to regularly check your email and respond to all inquiries. If a recruiting manager or recruiter asks you when you are available, you must respond to their question right away. Think about these instances:

  • “Thank you for your invitation to interview with [company name]. Yes, I am available on day, date, month, at time am / pm.”
  • “Yes, I very much would like to interview with you at…”
  • Yes, I can be available for an interview several times during the week of…”
  • Thank you for the invitation to interview for the [job position]. I appreciate the opportunity and I look forward to meeting with [hiring manager] on [date] at [time] in your [location].”

Response Via Phone Call

Try to answer or return any calls that ask you to confirm your appointment for an interview as soon as you can. When calling, be aware of your voice tone, express gratitude for the interview request to the recruiter or hiring manager, and let them know you’ll be available at the appointed time. When answering the phone and hearing a voicemail, think of stating “Hello [insert name], I appreciate your call setting up an interview appointment. I apologize for not being able to answer your phone, but I will be available to interview you on [day], [day], and [month], and am looking forward to meeting you then.” When you contact, you should address the hiring manager or recruiter by name. Choose a moment when there won’t be any interruptions or background noise to distract you.

Proposing An Alternative Time

If the recruiter or hiring manager suggests a date and time for your interview that doesn’t work for you, think about changing your plans to fit theirs. Inform the interviewer that you appreciate the invitation and are looking forward to meeting with him or her, but that you are unable to meet because of a conflict in your schedule. You can propose alternative dates or state that you might be able to change your schedule but that you need a few hours to do so. Since you are the one looking for a job, always attempt to make things simpler for the recruiter. Let them know as soon as you learn whether you can reschedule your conflict. The recruiter frequently has a short window of time in which to respond to their potential employer.

Prompt Response

The sooner you respond to the hiring manager or recruiter, the better. They frequently have to organize with several individuals and frequently don’t have much time to wait for you to confirm an interview time. Since interview times are limited, you should arrive as early as possible to secure a time that best fits your schedule.


Always be mindful of your manners and decorum; a simple “please” or “thank you” can mean a lot. Keep emphasizing how grateful you are to have been chosen for an interview. There may have been numerous applicants for the same position, and there may have been several interviews.You have good qualities for the post, as evidenced by the fact that you were chosen, and you may have passed numerous rounds of screening. Don’t forget to express your gratitude to the recruiter who recommended you for the position.

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